Privacy statement for registration

Combined Data Protection policy and Information Document (EU Data Protection Regulation 2016/679)

1. The controller
Biohit Oyj, Business ID 0703582-0, Laippatie 1, oo880 Helsinki, tel. +358 9 773 861

2. The person responsible for registration and / or the contact person
Semi Korpela, Riitta Rautakoura, Laippatie 1, oo880 Helsinki, tel. +358 9 773 861, riitta.rautakoura (at) biohit.fi

3. Name of the register
Biohit Oyj’s registration and participation register

4. Purpose of processing personal data / purpose of the register
The purpose of this register is to enable Biohit Oyj’s shareholders to register for Biohit Oyj’s Annual General Meetings. Registration for the Annual General Meeting requires the collection of personal data of Biohit Oyj’s shareholders in order to be able to identify the shareholder as a shareholder and / or authorize a proxy.
The technical provider of the service is Euroclear Finland Oy.
The company does not disclose the information provided for direct marketing purposes.

5. Information content of the register
If a shareholder registers / votes in advance via the Internet, Euroclear Finland Oy will act as the technical implementer of the data collection. The communication connection from the user’s browser to Euroclear Finland Oy’s server is SSL encrypted. The following information can be collected through this service:
name, personal identity number, address, telephone number, e-mail address, book-entry account number, number of shares and votes, voting information
The book-entry account number is used only for identification in Euroclear Finland Oy’s system and is not provided to the company. The company has the opportunity to obtain the voting information of an individual shareholder in order to verify the correctness of the voting result.

6. Regular sources of information
When registering via the Internet, a person enters information about themselves. Based on the given personal identity number, the system compares the provided information with the company’s shareholder register maintained by Euroclear Finland Oy and extracts the registrant’s ownership information from the shareholder register. When issuing the authorization, the person also enters the necessary personal data for the authorized person.

7. Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to third parties.

8. Registry Security Principles
Euroclear Finland Oy is responsible for the technical maintenance of the register. The communication connection from the user’s browser to Euroclear Finland Oy’s server is SSL-secured. Only certain people have access to the system with a username and password.

9. Right of inspection and realisation of the right of inspection
Requests for verification shall be addressed to:
Riitta Rautakoura
tel +358 9 773 861
riitta.rautakoura (at) biohit.fi

10. Correction of data and implementation of data correction
Requests for verification shall be addressed to:
Riitta Rautakoura
tel +358 9 773 861

11. Other Possible Rights
Requests for verification shall be addressed to:
Riitta Rautakoura
tel +358 9 773 861
riitta.rautakoura (at) biohit.fi