Annual General Meeting 2016
Annual General Meeting 2016 / Biohit HealthCare Biohit Oyj shareholders were invited to attend the company’s Annual General Meeting held on Monday, April 25, 2016 at 3:00 pm at Royal at Crowne Plaza (Mannerheimintie 50, 00260 Helsinki). The reception of shareholders registered for the meeting and the distribution of voting slips will commenced at 2:00 pm.
Notice of Biohit Oyj’s Annual General Meeting (Stock Exchange Release March 31, 2016)
Proposals of the Board of Directors and the shareholders
Biohit Oyj Annual Report 2015 containing the Financial Statements, Consolidated Financial Statements, the Report of the Board of Directors and the Auditor’s Report
Current members of the Board
Instructions for the participants at the Annual General Meeting
1. The right to participate and registration
Shareholders who on the Annual General Meeting record date of Wednesday 13 April 2016 are registered in the shareholder register maintained by Euroclear Finland Oy have the right to participate in the Annual General Meeting. Any shareholder whose shares are registered on his/her personal Finnish book-entry account is registered in the company’s shareholder register.
Shareholder entered into the Company’s list of shareholders wishing to attend the Annual General Meeting, shall notify the Company no later than 10 a.m. on Wednesday 20 April 2016 at which point the corresponding notification must have reached the Company.
Registration may be submitted:
• Online: Notice of attendance• By telephone: +358 (0) 20 770 6889 on weekdays between 9 a.m. and 4 p.m.• By letter: Biohit Oyj, Yhtiökokous, Laippatie 1, 00880 Helsinki
When registering for the meeting, the following details shall be provided: the shareholder’s name, personal identity number, address and telephone number as well as the name of any proxy representative or assistant to be used, and the personal identity number of the assistant. The personal data given by shareholders to Biohit Oyj will only be used in connection with the General Meeting and for processing the necessary registrations.
Pursuant to Chapter 5, section 25 of the Limited Liabilities Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she on the record date of the Annual General Meeting, i.e. on Wednesday April 13, 2016, would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the Annual General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd. at the latest on Wednesday April 20, 2016 at 10.00 a.m. (Finnish time). As regards nominee registered shares this constitutes due registration for the Annual General Meeting.
A holder of nominee registered shares is advised to request from his/her asset manager to provide the necessary instructions for temporary registration in the company’s shareholder register, the issuing of proxy documents and registration for the General Meeting. The account management organization of the custodian bank has to temporarily register a holder of nominee registered shares, who wants to participate in the General Meeting, into the shareholders’ register of the company no later than the time stated above.
3. Proxy representatives and powers of attorney
A shareholder may participate in the General Meeting and exercise his/her rights at the meeting through proxy representation. A shareholder may have several proxy representatives representing the shareholder with shares in different securities accounts. In such a case, the shares with which each proxy representative represents the shareholder shall be specified at the time of registration.
A proxy representative shall produce a dated proxy document or otherwise demonstrate, in a reliable manner, his/her right to represent the shareholder at the meeting. Any proxy documents should be delivered as originals no later than 10:00 am on April 20, 2016 to Biohit Oyj, Yhtiökokous, Laippatie 1, 00880 Helsinki.