Annual General Meeting Registration Privacy Statement
Combined Privacy Statement and Information Document (EU Data Protection Regulation 2016/679)
1. The controller
Biohit Oyj, Business ID 0703582-0, Laippatie 1, oo880 Helsinki, tel. +358 9 773861
2. The person responsible for registration and / or the contact person
Sanna Kurlin, Laippatie 1, oo880 Helsinki, tel. +358 9 773861, sanna.kurlin (at) biohit.fi
3. Name of the register
Biohit Oyj’s Annual General Meeting registrations
4. Purpose of processing personal data / purpose of the register
The purpose of this register is for new registrations of Biohit Oyj’s shareholders to Biohit Oyj’s Annual General Meetings. Based on the registration for the Annual General Meeting, the collection of personal data of Biohit Oyj’s shareholders in order to be able to identify the shareholder as a shareholder and / or authorize a proxy.
The technical implementer of the service is Euroclear Finland Oy.
The company does not disclose the information provided for direct marketing purposes.
5. Information content of the register
If a shareholder registers / votes in advance via the Internet, Euroclear Finland Oy will clearly act as the technical implementer of the collection. The communication connection from the user’s browser to Euroclear Finland Oy’s server is SSL encrypted. Through this service to collect other information information:
name, personal identity number, address, telephone, e-mail address, book-entry account number, number of shares and votes, voting
The book-entry account number can only be identified in Euroclear Finland Oy’s system, which allows it to be transferred to the company. It is possible for the company to obtain a verification of the correctness of the voting result, which requires shareholder voting information.
6. Regular sources of information
When registering via the Internet, a person enters information about themselves. Based on the given personal identity number, the system compares the provided information with the company’s shareholder register maintained by Euroclear Finland Oy and extracts the registrant’s ownership information from the shareholder register. When issuing the authorization, the person also enters the necessary personal data for the authorized person.
7. Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to third parties.
8. Registry Security Principles
Euroclear Finland Oy is responsible for the technical maintenance of the register. The communication connection from the user’s browser to Euroclear Finland Oy’s server is SSL-secured. Only certain people have access to the system with a username and password.
9. Right of inspection and exercise of the right of inspection
Requests for verification shall be addressed to:
Sanna Kurlin
pp. 09 773 861
sanna.kurlin (at) biohit.fi
10. Correction of data and implementation of data correction
Requests for verification shall be addressed to:
Sanna Kurlin
pp. 09 773 861
sanna.kurlin (at) biohit.fi
12. Other rights, if any
Requests for verification shall be addressed to:
Sanna Kurlin
pp. 09 773 861
sanna.kurlin (at) biohit.fi